Want to play ball? Contact any of our Executive Team

VWFL CONSTITUTION

Last updated: June 2021
Download Constitution

Table of Contents


Article 1 - Board of Directors

The Victoria Women's Fastball League (VWFL) shall follow the BC Amateur Softball Association (Softball BC) Constitution and Special Operating Rules, with the exception, and/or clarification, of the following articles.

Article 2- Executive Member Duties

The VWFL shall have the following officers: President, Vice-President, Treasurer, Statistician, Registrar, Tournament Director, Secretary, and Awards Coordinator. The past President may be called on for the initial executive meeting of the incoming season.

The voting members present at the Annual General Meeting shall elect the officers for a one-year term.

The duties of these elected officers shall be as follows:

  1. To conduct the business of the VWFL between the Annual General Meetings; and
  2. To carry out such duties as required by the Constitution as set herein.

President:

Vice-President:

Treasurer:

Statistician:

Registrar:

Tournament Director:

Secretary:

Awards Coordinator:

Article 3 – Meetings

The Annual General Meeting shall be held no later than February 1st of each year, at which time, the election of the new Executive shall take place. The first Executive meeting shall be called by the newly elected President and shall be held no later than February 15th of each year. All General and Team Representative Meetings may be called at such times as the Executive may so designate. Two weeks of notice for meeting times shall be given.

Article 4 – Nominations and Voting

Nominations for an Executive office shall be made by someone other than the candidate and shall be accompanied by written or verbal consent from the candidate indicating she agrees to have her name stand for office. Each candidate may withdraw her name at any time prior to the commencement of any voting for office. For election of officers and proposed amendments to the constitution, each team planning to play in the current season must have a minimum of 2 members present at the AGM to achieve voting quorum. Each team will get 2 votes. A failure to provide a minimum of 2 players to meetings will result in a $25.00 fine for the team. In the case of a tie vote, the President shall cast the deciding vote.

Article 5 – Amendment of Articles

A resolution to amend a certain article(s) of the VWFL Constitution shall be submitted by any league member to the Executive for discussion and voting at the next League Annual General Meeting. The league Secretary prior to the next voting shall make all league representatives aware of the proposed amendment(s) at the meeting.

Infractions to the Constitution

Infractions to the Constitution Any infractions of the Constitution set herein shall be brought to the attention of the Executive, in writing, within seven (7) days. The Executive shall determine the repercussions unless a team is involved in possible expulsion from the League. In cases where team expulsion is concerned, a General Meeting shall be called, and a decision handed down within fourteen (14) days.

Article 6 – Performance Bond

The purpose of the performance bond to create accountability for teams and their members. Each team starts with a $200.00 bond every season. Any team that fails to provide the required number of team members (2) present at all league meetings will be fined $25.00. Any team that forfeits a game with less than 24-hours notice with be fined $25.00 per game. Any team that does not participate in the league tournaments will be fined $50.00 per tournament. These fines will come out of the $200.00 bond. At the beginning of every new season each team will be required to pay back any money owing to their bond. Any money remaining in the bond will be carried over to the next season and will not be paid out.

Article 7 – Membership Dues

The Executive at a rate deemed necessary to carry out needs of the League shall set a membership fee. This fee may be paid in two parts: as determined by the Executive at the Annual General Meeting. Teams not remitting these monies by the noted deadlines may be subject to default of scheduled games up until the time these monies are presented to the league Treasurer.

Article 8 – Members

Each team in the VWFL shall elect two (2) Team Representatives at the beginning of the season. Each team, at or before the Ice Breaker Tournament, shall submit an initial team roster to the Statistician and Registrar, via the league’s website database. Teams are responsible for keeping their online team roster current when new players join their team. The Softball BC Roster, which will match the final online team roster, shall be submitted to the league’s Registrar before June 1st of each year. Teams not submitting Softball BC Rosters and final team rosters by the above deadlines may be subject to default of scheduled games up until the times these lists are submitted to the Registrar and/or Statistician. Only players on the Softball BC Roster and online final Team Roster will be eligible for playoffs.

Eligibility

Regular Season

A player shall be eligible to participate in the playoff games:

A player who is unable to play in one-half of the regular season games and feels that, due to extenuating circumstances, she should be permitted to play in the playoffs shall have her Team Representative submit a written request for exemption to the President. Such requests must be submitted a minimum of seven (7) days prior to the playoffs. No exceptions will be made once playoffs have commenced. To maintain the spirit of this League and its traditions, a player/coach shall be eligible to participate in playoff games:

Pick-ups

Any eligible ball player who is 19 years of age and/or has Minor Consent signed by a legal guardian and is insured by Softball BC can only play three (3) games in the Victoria Women’s Fastball League as a pickup. After the three (3) game limit has been reached, the player must make the decision to either continue playing in the Victoria Women’s Fastball League, or she can no longer play as a pick-up in the League for the remainder of the season.

VWFL Tournaments

Teams shall be permitted to draft players provided all regular team members are always fielded.

An additional player, picked up for the Sue Beischer Tournament:

Article 9 – Legal liability

The following shall be posted at each game: "The Victoria Women's Fastball League is not responsible for any injuries, loss, or damage to personal articles arising as a result of any game or function undertaken by the Victoria Women's Fastball League."